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CONSTITUTION OF THE ASIAN PACIFIC ORGANIZATION FOR CANCER PREVENTION (IV)
(amended in April 5th, 2010)


ARTICLE I - ORGANIZATIONAL STATUS AND HEADQUARTERS

1. The name of the organization shall be the Asian Pacific Organization for Cancer Prevention (hereinafter called the APOCP).
2. The APOCP is a non-political and non-profit organization duly organized and existing under and by virtue of the collaborative and co-operative participation of scientists in the Asian Pacific region countries, engaged in the common effort to prevent cancer development.
3. The objective of the APOCP is to promote all aspects of cancer prevention in the Asian Pacific region countries and collaborate with other organization for this purpose.

ARTICLE II - ACTIVITIES

1. Publish the official journal, the Asian Pacific Journal of Cancer Prevention (APJCP), quarterly in the first instance.
2. Facilitate in the exchange of scientists and other workers in the field of cancer prevention between Asian Pacific region countries.
3. Assist in the sharing of information and collaboration by APOCP members.
4. Act as a publisher of books and other means of information transfer in areas relevant to cancer prevention and fellowship across the Asian Pacific region.
5. Coordinate establishment of subsidiary branches which will be responsible for organizing meetings to discuss particular problems and promote collaborative research in their areas.
Branch of Cancer Registration / Information
Branch of Cancer Epidemiology and Prevention / Nutrition
Branch of Cancer Education / Training
Branch of Cancer Screening and Intervention
Branch of Cancer Toxicological Pathology / Clinical Research
6. Organize training courses in response to the proposals of the member scientists.

ARTICLE III - MEMBERSHIP

1. FULL INDIVIDUAL or RESEARCH GROUP MEMBERSHIP shall be open to bonafide workers/research groups active in any area of cancer prevention in the countries of the Asian Pacific region. Full individual members will receive one and research group members two copies of each APJCP volume or supplement, one for distribution to their University/Research Institute library.
2. ASSOCIATE INDIVIDUAL or RESEARCH GROUP MEMBERSHIP shall be open to bonafide workers/research groups active in any area of cancer prevention in the countries outside of the Asian Pacific region. Associate individual members will receive one and research group members two copies of each APJCP volume or supplement, one for distribution to their University/Research Institute library.
3. INDUSTRIAL MEMBERSHIP shall be open to commercial enterprises engaged in providing services or manufactures for use in any aspect of cancer prevention in the Asian Pacific region.
4. AFFILIATE MEMBERSHIP shall be open to organizations publishing journals in the cancer prevention area, with a view to exchange of publications and advertising opportunities.

ARTICLE IV -THE GENERAL ASSEMBLY

1. The General Assembly shall be the supreme governing body. It will define the general policy of the APOCP and shall convene during the biennial APOCP general conference for this purpose.
2. The General Assembly shall be open to all full individual research group members. Exercise of voting can only be on the basis of attendance and not proxy, with one vote for each Full Individual and two for each Research Group member.
3. The President of the conference shall provide facilities in the program for the biennial meeting of the General Assembly. The Executive Committee, together with the Organizers of the conference, shall specify the time and the place.
4. The voting procedure of the General Assembly shall be as follows:
a. The General Assembly shall elect or reelect the following:
(i) The President for the next conference
(ii) The Secretary-General (Two year period, re-election possible)
(iii) Country (Regional) chairpersons for individual countries
b. Responses to proposals put forward by full individual and research group members

ARTICLE V - THE EXECUTIVE COMMITTEE OF THE APOCP

1. The Executive Committee shall conduct the affairs of the APOCP in accordance with the policies determined by the General Assembly. It shall maintain a secretariat in the APOCP Training Centre and shall have the power to appoint technical and such other committees as may be required.
2. The voting Executive Committee shall be composed of members as follows:
a. The President
b. The Secretary-General
c. Chief Editor of the APJCP
d. Regional Chairperson (One each APOCP Country Organization of 20 members, one additional for each extra 50 members)
3. In addition to the executive Committee, Honorary Advisors will be invited to attend each executive committee meeting by their own expense. They will also be entitled to vote. Non-voting representatives from IARC, UICC and WHO will be welcome to attend, along with Ministry of Health Officials from countries of the Asian Pacific region.

ARTICLE VI- CHAIRMAN OF THE EXECUTIVE COMMITTEE/APOCP

The Chairperson of the Executive Committee shall be a volunteer with the following responsibilities:
1. Preside at all meetings of the Committee
2. Preside at any meetings of the General Assembly in the absence of the President

ARTICLE VII - FINANCES

1. The Finance Committee shall be composed of the President, the Chairperson and the Cooperation Director and Distribution members for individual countries. They shall serve for two-year period if willing and able, and shall be eligible for re-election.
2. The expenses of the APOCP shall be met by the annual dues of the members, by grants and donations, and by revenue generated by the APOCP Training Centre.
3. Members shall be responsible for payment of annual dues as required by the General Assembly.
4. The Finance Committee shall be charged with the task of:
a. Fund-raising in member countries and determining the financial needs of the APOCP.
b. Custody of funds, securities and other effects of the APOCP which come into its possession from time to time.
c. Over-seeing, accounting and auditing of the financial matters and making recommendations to the Executive Committee thereon.
d. Seeking contributions and donations from member organizations, corporations, individuals and non-member-organizations. However, such activities by the Finance Committee shall not be initiated without the approval of the General Assembly.
e. Submitting a complete yearly report of the financial status to the General Assembly

ARTICLE VIII - AMENDMENTS TO THE CONSTITUTION

1. The Constitution may be amended at the General Assembly on a majority vote after due discussion of proposals put forward by Full Individual or Research Group members.
2. Emergency meetings of the general Assembly may be held with 60 days notice given to all Full members.

ARTICLE X - RELATIONS

1. With the exception of powers delegated by the General Assembly to individuals, instruments should be valid only if signed by the President, the Chairperson and the Cooperation Director of the Executive Committee.
2. The APOCP shall not be committed and instruments executed on its behalf will not be valid without the relevant signatures.
3. Members and officials of the APOCP shall incur no personal liability in respect of the commitments of the APOCP/APJCP/APOCP Training Centre.

   
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